| Bill Number: | O-02-99 |
| 1st Reading: | 9/24/2002 |
| Bill Name: | RELATIVE TO UNEXPENDED APPROPRIATIONS AND REQUIRING ANNUAL PROJECT REPORTS |
| Bill Status: | Approved |
| Approval Date: | 1/13/2003 |
| Voting: | Not a Roll Call Vote on this Legislation |
| Bill Sponsor: | David W. Deane |
| Co-Sponsors: |
Liamos, Stephen - Alderman Ward 8
Gage, Kevin - Alderman Ward 3 Johnson, Paula - Alderman At - Large |
| Bill Text: | RELATIVE TO UNEXPENDED APPROPRIATIONS AND
REQUIRING ANNUAL PROJECT REPORTS
In the Year Two Thousand and Two The City of Nashua ordains that Chapter 2 “Administration,” Article X “Taxation and Finance,” Division 5 “Accounts and Warrants,” Section 2-798 “Appropriation accounts; loans to city,” subsection (g), of the Nashua Revised Ordinances is amended by deleting the struck-through language and adding the new language shown in italics as follows: “(g) Except as provided herein, for encumbrances and escrow, all appropriations shall terminate at the conclusion of each fiscal year and no account or claim shall thereafter be chargeable thereto. (1) Funds may be encumbered, thereby reserving a portion of an appropriation, prior to the conclusion of a fiscal year to provide for the payment of obligations which shall come due in accordance with existing purchase orders, contracts, or salary commitments chargeable to an appropriation. Consistent with the foregoing, the financial services departmentdivision may establish policies and procedures limiting the amounts and setting forth the manner in which municipal agencies may encumber funds. (2) The board of aldermen may by resolution escrow any and all of an unexpended appropriation for purposes set forth in said resolution. (3) Municipal agencies, in accordance with policies and procedures which may be established by the financial services departmentdivision, may escrow unexpended appropriations only to provide for payment of charges which will come due following the end of the fiscal year for goods, equipment, or services contemplated by the original appropriation and which do not constitute general ongoing ordinary expenditures of the agency.” The City of Nashua further ordains that Chapter 2 “Administration,” Article X “Taxation and Finance”, Division 5 “Accounts and Warrants”, Section 2-802 “Financial reports” is amended by designating the existing language thereof as subsection (a) and adding a new subsection (b) as follows: (b) On or before May 15 of each year, the financial services division shall report to the board of aldermen the status of all uncompleted projects. The report shall state for each project the percentage of completion, the amount of funds expended, the budgeted amount, the source of funding, and the amount of funding needed to finish the project. For purposes of this subsection, a “project” shall be any endeavor requiring expenditure in excess of $50,000 or, or any of the following: 1. The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to roads, buildings, bridges, and sewerage, with an anticipated life in excess of ten (10) years; 2. The acquisition of tangible personal property with an anticipated life in excess of ten (10) years; 3. The acquisition of land or any interest in land; 4. Surveys or studies relative to the aforementioned categories; 5. Contractual services provided to the city. The ordinance shall become effective upon passage. |